Workflow Automation with Xentral Flows

Automate 80% of your daily routines. More time for growth, less time on repetitive clicks.

Request automationView use cases
Xentral workflow automation - process triggers and flows for automatic order processing and shipping

Time is money - save both

With 100 orders per week and 5 minutes of manual work per order, that adds up to 8 hours per week. You can put that time to much better use.

Ready to deploy

Typical automations

Send order confirmation automatically

As soon as an order is imported, a confirmation is automatically sent to the customer - with your branding.

saves ~2 min/order

Create invoice on dispatch

When the delivery note is set to "shipped", the invoice is automatically created and sent by email.

saves ~3 min/order

Low stock alert

When an item falls below minimum stock level, you receive a notification or a purchase order is automatically triggered with the supplier.

prevents stockouts

Returns processing

On incoming return: create credit note, reverse warehouse booking, notify customer - all with one click or fully automated.

saves ~5 min/return

Automate DATEV export

The monthly DATEV export is automatically generated and sent by email to the tax adviser.

saves ~30 min/month

Post incoming payments

Bank transactions are automatically matched against open invoices and marked as paid.

saves ~15 min/day

The technologies behind it

Xentral Flows

Xentral's native workflow tool. Visual editor for complex automations with triggers, conditions and actions.

Ideal for: Complex, multi-step processes

Process Triggers

The classic automation in Xentral. Easy to configure, runs in the background.

Ideal for: Simple, recurring tasks

Webhooks

For real-time integration with external systems. Xentral sends data on specific events.

Ideal for: Integration with third-party tools

Custom Scripts

For special requirements that go beyond standard tools.

Ideal for: Custom logic, API integrations

What is included with automation

  • Analysis of your current processes

  • Identification of automation potential

  • Workflow design

  • Implementation in Xentral

  • Testing phase with live data

  • Documentation of all flows

  • Training for your team

  • Support phase after activation

What is Xentral Automation? The key facts

1What: No-code workflow automation with Xentral Flows
2Time savings: 3-5 min/order × 100 orders/week = 5-8 hrs/week
3Cost: €120/hr - simple flows often take just 1-2 hours
4Top use cases: Order approval, shipping confirmation, stock alert, dunning

ROI example: Build a flow for €240 → saves 2 hrs/week → pays for itself in 1 week

Frequently asked questions about automation

Almost anything that is rule-based: email dispatch, document creation, status changes, warehouse bookings, notifications, data export, API calls. The limits lie more in imagination than in technology.
For standard flows: No. Xentral Flows has a visual editor. More complex custom scripts require technical know-how - which I bring to the table.
My hourly rate is €120. The effort depends on complexity - standard flows are often done in 1-2 hours, while more complex workflows take longer. In the initial consultation I estimate the effort for your project.
A single standard flow: 1-2 days. More complex workflows with multiple conditions and actions: 3-5 days. Depending on the testing phase.
Xentral logs all flow executions. When errors occur, you can see exactly where the issue is. I can equip critical flows with error notifications.

Further services

API Development

For complex custom logic

Learn more

Integrations

Connect your systems

Learn more

Ongoing support

Maintain and extend flows

Learn more

Ready for greater efficiency?

Let's analyse which of your processes can be automated.

Request automation